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HR Advisor and Facilities Coordinator


£40,000 - £50,000 per annum

Your Bridge Consultant

Shally Bains


Freight and Commercial


About the Role

Company Overview

The company specialises in international freight forwarding, shipping, warehousing, customs clearance, storage, and logistics.  Our talented team consists of over 1,500 highly experienced employees & management, operating in 207 countries worldwide. 

We’re a fast-growing business with integrity, quality & positivity at the heart of everything we do.  We're invested in people & our overall success is a combined effort.  We strive to provide opportunities for all our employees to learn, grow and achieve.

If you have a passion for logistics & customer experience, please read on!


Job Title – HR Advisor and Facilities Coordinator

             Department: HR/Management

             Salary range: Market rate – depending on experience

             Working pattern: Monday - Friday

             Working hours: 8:30-17:30

             Reporting to: CFO

             Location: London Heathrow area


PLEASE NOTE - You must be a car owner and driver as on occasions you will be required to drive to the Warehouse to carry out some HR functions.



  1. Responsible for partnering with assigned business areas, providing HR advice and day to day support. Working independently and taking responsibility for decisions in line with UK employment law. 
  2. Provide a dedicated HR service to assigned business areas regarding all employee relation issues: (20%)

             Disciplinary and grievance – carry out investigations and hearings including preparation of paperwork, collation of evidence and notetaking.

             Redundancy/Restructures – support consultation processes.

             Absence Management – liaise with staff and managers regarding any queries relating to sickness and absence and to assist with health review meetings (RTW), obtain medical reports and notify staff of any changes to their Sick pay arrangements.

             Performance management – advise managers on people management issues.

             Probation reviews – ensure managers are provided with relevant documentation and updated accordingly.

  1. Accountable for maintaining all HR administrative tasks on daily basis including: (30%)

             Offer of employment letters, contacts of employment, resignation letters, exit interviews, salary increases, promotions, performance, and probation reviews, reference letters, return to work, right to work, maternity/paternity, policies, staff handbook)

             Ensuring ongoing efficiency of our HRIS system (HiBob) is being met and the system is being used to its full capacity.

             Manage the onboarding of new employees providing a seamless link from the recruitment process to the induction process.

             Induction training in conjunction with Health & Safety training

             Offboarding leavers and ensuring terminated contracts are updated on HR system. 

  1. Provide an end-to-end recruitment service including: (25%)

             Formulation of job descriptions ad person specifications.

             Create and place recruitment adverts internally and externally. 

             Liaise with recruitment agencies, ensuring they have recent Terms of Business agreed.

             Arrange and conduct interviews, assist managers and attend interviews.

             Reviewing and shortlisting applications.

             Offer and prepare offers of employment and contract of employment.

  1. Management of payroll: (5%)

             Manage the payroll administration process providing a link between HR, managers, Payroll, and the Finance Department

             Working closely with CFO and payroll services to ensure all payroll related information are correctly coordinated.

  1. Coordination of Health & Safety across the company: (10%)

             Providing support to the Health and Safety Director

             Logging any issues which may be a concern for Health and Safety

             Ensuring training is up to date and refresher training is completed on time.

  1. Management and coordination of office facilities: (10%)

             Ordering of consumables and office stationery

             Planning social events

             Some travel will be involved, regular visit to other sites is required.


Skills & Experience

             Proven work experience as an HR Advisor or similar role within a busy HR department

             HR experience in retail or FMCG companies with high levels of change and pace

             CIPD qualified – at least Level 5 or equivalent

             University Degree or equivalent

             Knowledge of UK employment law

             Previous experience of using HR systems is essential, ideally Hibob

             Good working knowledge of Microsoft Word and Excel is essential

             Strong English written and verbal communication skills

             Ability to manage and prioritise a high-volume workload in a fast-paced environment

             Strong inter-personal skills combined with requirement to ensure confidentiality when appropriate is essential

             Must be a team player with willingness to help others

             Flexible, organised, and calm approach to work

             Ability to multitask and prioritize assignments based on urgency


Job Benefits

             Competitive salary

             Length of service holiday increase

             Remote working

             Personal development, courses, training

             Promotion opportunities

             Company pension

             Refer a friend & bonus incentives

             Monthly social events

DBS check, 5 years employment clearance check & security check will be required for some roles in line with CAA regulations.

We are an equal opportunities employer.  We believe that the key to our success is employing a diverse team, that’s why recruitment decisions are only based on your experience and skills. 

We recognise the importance and power of diversity within our business, as such, we ensure that our people processes are fair, transparent & promote equality of opportunity for all candidates regardless of age, gender, marital status, pregnancy, nationality, disability, sexual orientation, ethnic background, religion, or beliefs.



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